Garden Art Fair 2012 - Information for Artists
Call for Artists Has Closed
Objective An opportunity for artists to share their garden and nature inspired art with the public through sales and display in a beautiful garden setting
Who can apply?
Artists incorporating gardening, nature, or natural materials into their work, including art that can be placed in the garden, worn, or used in the home, are encouraged to apply.
How do I apply?
Fill out an application, available at www.reimangardens.com or by request, as instructed below and submit along with images of your work (see details below) by May 1, 2012 or until all booths are filled.
1. Submit your application one of two ways:
a. Via online application
b. Via printed application: print this form, fill out the requested information and mail your application to the address below:
Reiman Gardens
Attn: Events Coordinator
1407 University Boulevard
Ames, IA 50011
2. Submit 2-5 images* of your work (digital images only). You can submit your images one of two ways:
a. via email: send digital versions to mozy@iastate.edu
b. via post mail: send a CD with digital files to the address below:
Reiman Gardens
Attn: Events Coordinator
1407 University Boulevard
Ames, Iowa 50011
*Images should be high resolution JPEG or TIFF files. Images must be labeled with artist's last name, first name, and image number. (Example: JonesBob01.jpeg). For promotional purposes, a list of accepted artists and images of their art will be added to the Reiman Gardens' website. Reiman Gardens reserves the right to exclude an artist's images on the website or other promotional materials due to poor image quality.
Accepted artists and booth assignment information
- Artists will be notified by May 14 regarding acceptance into the 2012 Garden Art Fair and informed of their booth fee.
- Once notified, accepted artists will have until June 4, 2012 to submit their rental fee to reserve a booth. After June 4, if the rental fee is not received by Reiman Gardens, artist booth space cannot be guaranteed.
- Returning 2011 artists will receive assignment priority, with remaining booth spaces to be assigned on a first come first serve basis. If you were unable to attend last year, the artist who had your previous booth assignment receives first consideration.
- Indoor booths filled extremely quickly last year, and we highly recommend that you submit your application as early as possible and pay your booth fee prior to the June 4 deadline.
- Refer to booth location map available at www.reimangardens.com or by request.
2012 Garden Art Fair Schedule
May 1..........Deadline of application and images of work or until all booths are filled
May 14........Notification of acceptance into Garden Art Fair
June 4.........Accepted artist rental fee deadline
June 18.......Cancellation refunds denied after this date
July 7 .........Early setup option for artists unless a wedding is booked
July 8 .......Gardens open at 6:00 a.m. for booth set up
July 8..,….Art Fair hours are 9:00 a.m. to 4:00 p.m.
Garden Art Fair space information and entry fee:
Five options for artist display space (note: all indoor spaces are air conditioned):
1. Conservatory Exhibit Hall (inside):
- Space size: 7 ft deep by 10 ft wide
- Fee: $105
- Electrical access is not available for Exhibit Hall booths
- Note: back wall for most of these booths will be along an exterior glass wall
2. Conservatory Garden Room (inside):
- Space size: 10 ft by 10 ft
- Fee: $105 - Electrical access is available for an additional $20 (all booths)
- Note: back wall for some of these booths will be along an interior glass wall
3. Mahlstede Building (inside):
- Space sizes: 10 ft by 10 ft or 7ft deep by 10 ft wide
- Fee: $90 - Electrical access is available for an additional $20 (all booths)
- Note: back wall for some of these booths will be along an exterior glass wall
4. Outdoor Booths in the Plazas and Courtyard:
- Space size: 10 ft by 10 ft (alternate configurations available)
- Fee: $75 - Ground surface is concrete or crushed rock
- Electrical access available for an additional $20 (most booths)
- Note: Reiman Gardens does not provide tents or patio umbrellas for artists use. Outdoor exhibitors are responsible for providing their own tent/umbrella.
Please indicate space preference and booth setup needs on application form. Space is limited in each area so you may not get your first choice, though we will try our best!
Returning 2011 artists, submitting their application by May 1, 2012 and paying their booth fee by June 4, 2012 receive booth location priority. A booth location map is available at www.reimangardens.com or upon request.
Additional Information:
Your booth fee allows us to offer a lower admission for all Garden Art Fair guests and contributes towards publicity. Press releases will be sent to all area news media. Our Reiman Gardens' website will promote the event, including a list of accepted artists and pictures of your work. Additional promotion will be included in our E-newsletter (distributed to over 8,000 e-mail addresses) and flyers posted in local businesses. A reproducible flyer will also be available to promote your booth and the Garden Art Fair.
In 2012, Reiman Gardens theme is “Some Assembly Required” which will celebrate how things are built. Be it garden-inspired LEGO® brick sculptures, protein chains, sticks gathered and placed by animals, plants or mortar, the process of composition and assembly happens all around each and every day. Join us on a journey exploring a world where some assembly is required.
Sales Procedures An Iowa Sales Tax number is required by the State of Iowa, and it is the responsibility of each exhibitor to notify Lynne Melssen of this number. If you need a temporary Sales Tax number, Lynne Melssen will assist you. Exhibitors are responsible for collection and payment of the 7% City of Ames/Iowa Sales Tax.
Cancellation Submission of an application indicates commitment to participate in the 2011 Garden Art Fair. Accepted artists withdrawing from the show will be refunded their booth fee until June 17, 2012, minus a $30 cancellation fee. No refunds will be issued after June 18, 2012.
Liability Insurance The exhibitor will carry the necessary insurance to cover art objects and other property displayed at the Garden Art Fair on Sunday, July 8, 2012. Reiman Gardens and Iowa State University are exonerated from all liability of any nature while said objects are on display and are not responsible for accidental loss or damage of any kind.
Set-up & Take-down The day of the art fair, the artists may setup between 6:00 and 8:30 a.m. Take-down should not begin before 4:00 p.m. and must be completed by 6:00 p.m. Artists are encouraged to provide their own carts for unloading/loading of their art and booth display items.
An additional set-up time will be made available the afternoon before the Garden Art Fair, on Saturday, July 7th for artists, unless a wedding is booked that prevents this.
More information will be provided by the Events Coordinator as the event approaches.
CLICK HERE TO FILL OUT AN APPLICATION.
